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Master Agreement Contracts

Eastern Kentucky University Master Agreement Application/Renewal process begins during the Fall 2018 and the approved agreement for each discipline will be loaded on the website at that time.  The Application/Renewal period will close on March 1, 2019.  All Application/Renewal are evaluated and forwarded to the State for final approval.  

All Master Agreement attachments will include a copy of our Affidavit, Non-Conflict Statement, and Taxpayer ID form.  Please included a copy of your firm's Certificate of Insurance with your application/renewal stating the required coverage in Article V – Agreements and Understandings - Section H. 

As the new fiscal year quickly approaches, we are now accepting renewals as well as new applications for FY 2020 Architectural/Engineering Master Agreements. EKU is accepting applications for the following disciplines:

• Architectural Services
• Electrical Engineering Services
• Civil Engineering Services
• Environmental Assessment
• Interior Design Services
• Professional Land Surveys
• Landscape Architectural Services
• Mechanical Engineering Services
• Structural Engineering Services
• Subsurface Investigations
• Special Inspections
• Commissioning Services

If your firm would like the opportunity to apply for Master Agreement(s) with Eastern Kentucky University, please submit the following items:

1. Cover letter – Must indicate the Master Agreement contract(s) that you plan on renewing as well as any changes that have been made to your firm and/or staffing. If new A/E staff members have been added or left your team, please include professonal license numbers.

2. Completed Standard Form 330 - Parts I and II

3. Updated Professional & General Liability Certificates of Insurance - EKU must be listed as the certificate holder. We are only approving applicants with minimum limits for the following:

Coverage                                 Limits

Professional Liability        $250,000 per claim; $500,000 aggregate

General Liability                 $1,000,000 per occurrence; $2,000,000 aggregate

Worker’s Compensation    Statutory

Employer’s Liability             $ 500,000

4. License Numbers for Architects/Professional Engineers – Only those licensed in KY are required.

5. Firm Permit – Only applies to Engineering firms.

6. Proof of Registration with Kentucky Secretary of State – Must be current.

7. Signed Master Agreement Contracts – Must be an original, signed copy including the Non-Conflict Statement (required) and Affidavit (if applicable).

If your firm is renewing a current Master Agreement, we ask that you submit the following:

1. Cover letter – Must indicate the Master Agreement contract(s) that you plan on renewing as well as any changes that have been made to your firm and/or staffing. If new A/E staff members have been added or left your team, please include professional license numbers.

2. Updated Professional & General Liability Certificates of Insurance – EKU must be listed as the certificate holder. We are only approving applicants with minimum limits for the following:

Coverage                                 Limits

Professional Liability        $250,000 per claim; $500,000 aggregate

General Liability                 $1,000,000 per occurrence; $2,000,000 aggregate

Worker’s Compensation    Statutory

Employer’s Liability             $ 500,000

3. Signed Master Agreement Contracts – Must be an original, signed copy including the Non-Conflict Statement (required) and Affidavit (if applicable).

We ask that you submit applications digitally (CD or flash drive) along with a hard copy of the Master Agreement Contract(s), Affidavit, and Non-Conflict Statement. If you would like to apply for more than one type of Master Agreement, please submit applications separately. Applications submitted after March 1, 2019 at 12:00 PM will not be considered. The Master Agreement contracts includes the Affidavit, Non-Conflict Statement, and Taxpayer ID form.

Please included a copy of your firm's Certificate of Insurance with your application/renewal stating the required coverage in Article V – Agreements and Understandings - Section H. If you have any questions or concerns, feel free to contact CCPA at (859) 622-2966 or fsccpa@eku.edu.
 

AttachmentSize
Architectural Services777.24 KB
Civil Engineering Services786.59 KB
Commissioning Services684.48 KB
Electrical Engineering Services686.58 KB
Environmental Consultant700.22 KB
Interior Design Services745.72 KB
Landscape Architectural Services702.55 KB
Mechanical Engineer Services702.16 KB
Professional Land Surveys749.8 KB
Structural Engineering Services770.4 KB
Special Inspections865.97 KB
Subsurface Investigation605.01 KB
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